International Head of Finance
|Job Title||International Head of Finance|
|Closing Date||Monday, July 27, 2020|
The International Head of Finance is a member of the senior management team and is responsible for all aspects of financial and grant management at the field office country level. This position is to work collaboratively with country management ensuring compliance with Syria Relief UK internal policies and procedures as well as donor regulations.
This position is responsible for the International finance functions which includes accounting, payments and banking, payroll, budgeting, financial reporting, grant financial management and audits at field office country level. This position is also responsible for recruiting and supervising the country finance managers, ensuring financial resources are used efficiently and effectively.
The International Head of Finance, in support of programmes and other departments, provides timely reports and assistance to the country management, CEO, UK Finance and Trustees (when required).
General Work Experience
This position demands a dynamic individual with a demonstrated ability to achieve results and lead team in a demanding and fast paced environment. 10+ years of progressively responsible experience for a company or division of a large corporation or organization. He/she will oversee and support the operations of a portfolio of countries. Working closely with the country teams, the successful candidate will be responsible for strengthening internal, assurance & risk management processes, supporting the budget creating & management process, and targeted capacity building. Review, strengthen and develop internal controls.
Skills and Experience Required
- 10+ years of relevant experience in financial management, including overseeing the finance of equally large companies, and organizations within the Middle East/Syrian context.
- Experience in developing internal controls, systems and processes, and financial management within a large INGO. Experience of working in a humanitarian organisation is desirable
- Strong grants finance experience, including experience in managing DfID, ECHO, USAID and UN grants.
- Education: Professional qualification in accounting and finance is required and a Bachelor’s accounting degree with 12 years’ experience.
- At least 4 years' experience in grants management as well as an understanding of USAID, DFID, EU and other institutional donors’ regulations required.
- Demonstrated experience and skill with budget preparation and analysis, financial reporting preparation and presentation and the proven ability to translate technical financial data into informative reports.
- Strong accounting skills and experience, including management of the general ledger, journal entries, payroll, payables and balance sheet.
- Prior management experience and strong organizational skills.
- Advanced computer skills in MS Office programs, particularly Excel.
- Effective verbal and written communication, multi-tasking, organizational and prioritization skills.
- Excellent oral and written English skills required.
- Ability to work effectively with an ethnically diverse team in a sensitive environment.
- Experience building capacity in financial management of community-based organizations and implementing partners.
- Demonstrated ability to create and maintain effective working relations with NGO partners, community-based organizations and international donor agencies.
- Demonstrated leadership qualities, depth and breadth of financial management expertise
- Ability to work independently and manage a high volume work flow;
- Good organizational, interpersonal, analytical and problem-solving skills, and detail oriented.
- Demonstrated abilities to work and manage across multi-functional units, and drive resolution on critical issues
- Proven ability to understand, streamline and automate complex processes
- Cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures.
- Demonstrated ability to manage multiple priorities, deadlines, tasks efficiently.
- Languages: Good in English/Arabic (writing –reading –speaking), Turkish languages is an advance.
- Review and conduct gap analysis of policies related to finance in the country offices and assist in developing such policies and procedures at HQ in communication with HOF UK.
- Develop robust processes and manuals for both country offices in terms of financial management and reporting to country offices.
- Support in the annual budget process. Develop monthly management accounting & reporting oversee and ensure accurate and timely grant compliance and donor reporting.
- Overseeing proper documentation of spending, preparing monthly management accounts for individual grants, and the organisation as a whole. Implementing proper cost allocation of donor grants.
- Working with the Head of Finance UK and CEO to develop and implement assurance and risk management tools and supporting the country offices in ensuring that they understand and are able to meet donor & organisational audit requirements.
- Interface with the donor representatives to convey information about programmes as appropriate.
- Identify challenges and issues affecting the country finance functions and supporting them to solve these. This includes providing accounting & financial training and capacity building.
- Ensure effective, transparent use of financial resources according to Syria Relief and partners’ policies and procedures.
- Maintain banking relations and plan and monitor country cash flow requirements to ensure the smooth implementation of Syria Relief programmes.
- Provide monthly standard accounting submissions to Syria Relief HQ, including general ledger files, account reconciliations, expenditures by cost centre/project, as well as other financial information in a timely and accurate manner.
- Provide monthly management reports to the Country Director, and budget holders (programmes/project managers), including expenditures by cost centre/project, partner reporting and other financial information, in a timely and accurate manner.
- Develop annual fiscal year budgets with the Country Director and develop and implement grant budgeting and forecasting systems with Program Managers.
- Develop the capacity of the team, deepen understanding of their roles and assist with career development.
- Assist team members with information, tools and resources to improve performance & reach objectives.
- Promote accountability, communicate expectations and provide constructive feedback informally and formally via regular one on ones and performance reviews.
- Create and sustain a work environment of mutual respect where team members strive to achieve excellence.
- Hire, orient and lead team members as necessary.
- Proactively ensure that team members operate in a secure environment and are aware of policies.
- Participate and support in the annual organizational report that is submitted to the UK Charity Commission.
- Liaise with country External Auditors, Grant Auditors and Internal Auditors to ensure all access and information is provided and audit action plans are followed up in timely manner.
Please email your CV and a covering letter to [email protected] with the job title in the subject line.